KRA Rolls Out eTIMS for Petrol Stations

What This Means for Your Business and Our Community

The KRA eTIMS Fuel Station System is now in full enforcement mode across Kenya, transforming how every fuel transaction is handled at petrol stations. At Pedo & Associates, we’re committed to delivering the personal, practical support you need to turn this change into an opportunity for smoother operations, cleaner records, and stronger growth.

Dear Valued Clients, Customers, Business Owners, and Community Members,

As your trusted partners in tax and financial advisory, we prioritise clear, actionable guidance that fits your real-world needs. With the KRA eTIMS Fuel Station System actively enforced since early 2026 (following the final compliance deadline of 31 December 2025), this shift directly impacts petrol station operators, businesses with fuel expenses, and everyday motorists refuelling vehicles or generators.

The system is live: Over 500 fuel stations are already onboarded, issuing real-time electronic receipts transmitted directly to KRA. Non-compliant stations face penalties and intensified audits, while compliant ones benefit from modernised tools that streamline record-keeping and reduce disputes.

Understanding the KRA eTIMS Fuel Station System

eTIMS (Electronic Tax Invoice Management System) includes a dedicated Fuel Station module that integrates with fuel pumps, forecourt controllers, and point-of-sale systems. Key features include:

• Real-time transmission of every fuel sale to KRA—no matter the amount (even small top-ups).
• Automatic generation of electronic tax invoices/receipts (replacing or supplementing paper ones).
• Support for offline mode during connectivity issues, with automatic syncing later.
• Easy integration for mobile payments, loyalty programs, and VAT calculations.

The phased rollout started with pilots in mid-2024, became mandatory by 30 June 2025, and saw full enforcement kick in after the 31 December 2025 deadline. As of February 2026, KRA reports steady progress, but stricter scrutiny is now in place for any remaining gaps.

Why This Change Matters for Everyone

KRA’s goal is simple and powerful: boost transparency, curb under-declaration and illicit trade in the fuel sector, and ensure accurate tax collection. This supports national priorities like improved roads, healthcare, security, and economic opportunities for all Kenyans.

For petrol station owners, it means upgraded digital tools that enhance daily management—once set up properly. For businesses (logistics firms, NGOs, corporates with fleets or generators), valid eTIMS receipts with your KRA PIN are now essential for claiming fuel as deductible expenses in tax returns. For everyday motorists, refuelling now includes an electronic receipt—request it, especially if claiming business costs.

Practical Steps to Take Right Now

If you operate a petrol station:

• Check your integration status immediately with your approved supplier or integrator.
• Train your team on handling e-receipts, offline procedures, and customer PIN requests.
• Address any final setup or compliance costs proactively—delaying risks fines and operational disruptions.

If your business relies on fuel purchases:

• Instruct drivers and staff to always provide their KRA PIN at the pump for valid, deductible receipts.
• Update your expense tracking and bookkeeping processes to align with eTIMS data.
• Review past claims to ensure they meet the new validation standards effective from 2026 income tax returns.

Many genuine businesses feel the initial pressure of system changes—we’ve seen it before and helped clients navigate successfully. Compliance isn’t just about avoiding penalties; it delivers reliable data for better forecasting, cash flow planning, and strategic decisions.

How Pedo & Associates Makes This Easier for You

With more than 15 years of supporting SMEs, NGOs, and corporates across Kenya, we blend deep tax knowledge with a genuine, people-first approach. We don’t just explain rules—we tailor solutions to your operations, budget, and team.

Our support includes:

• Personalised guidance on KRA eTIMS Fuel Station System requirements specific to your setup.
• Liaison with certified integrators and providers for seamless onboarding.
• Hands-on, straightforward staff training to build confidence quickly.
• Updates to internal controls, bookkeeping, and tax filing aligned with the new system.
• Leveraging eTIMS data for improved financial insights and planning.

Our team, led by Dr Maurice Pedo and supported by dedicated coordinators like Evans Owino, listens carefully, respects your time, and focuses on long-term stability for you, your family, and your employees.

This aligns with our vision: empowering Kenyan businesses to adapt confidently, grow sustainably, and contribute positively to our communities.

Take Action Today—We’re Here to Help

Don’t wait for a KRA notice. Acting early saves costs, reduces stress, and positions your business ahead.

Reach out for a no-obligation, friendly chat—we can assess your situation quickly and build a clear, practical plan together.

• Phone: +254 (0)768 542 283 / +254 (0)722946132
• Email: pedoassociates@yahoo.com or pedoandassociates@gmail.com
• Office: Solar House, 5th Floor, Harambee Avenue, Nairobi

We’re flexible: in-person meetings, virtual calls, or visits to your premises—whatever suits you best.

Together, we transform regulatory shifts into stronger systems, clearer records, and real growth. Thank you for your continued trust—we’re dedicated to delivering meaningful value with integrity and care.

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